The phrase “friendly reminder” is often used in emails or messages to politely follow up or remind someone about a task, deadline, or event. It helps maintain professionalism while keeping communication gentle and respectful.
However, since “friendly reminder” is used so frequently, it can start to sound formulaic or overly formal. By using different alternatives, you can tailor your tone — whether polite, professional, or casual — to fit the situation and your relationship with the recipient.
Here are 25+ polished alternatives to “friendly reminder” with their meaning, example, best use, and tone to help you sound courteous, confident, and natural in every context.
1. Just a Reminder
Meaning: A simple way to restate or highlight something important.
Example: Just a reminder that the meeting starts at 3 PM.
Best Use: Everyday or workplace communication.
Tone: Neutral, polite.
2. Kindly Note
Meaning: A formal way to draw attention to a specific detail or instruction.
Example: Kindly note that all submissions are due by Friday.
Best Use: Professional or corporate writing.
Tone: Polite, formal.
3. Please Remember
Meaning: A courteous way to ask someone not to forget something.
Example: Please remember to complete your timesheet before the deadline.
Best Use: Workplace or academic communication.
Tone: Respectful, direct.
4. This Is a Quick Reminder
Meaning: A brief and friendly note to bring something back to attention.
Example: This is a quick reminder about tomorrow’s training session.
Best Use: Email or internal announcements.
Tone: Friendly, professional.
5. A Gentle Reminder
Meaning: A soft and polite way to remind someone without pressure.
Example: A gentle reminder that your payment is still pending.
Best Use: Polite follow-ups, client communication.
Tone: Courteous, tactful.
6. Don’t Forget
Meaning: A simple way to prompt someone about a task or event.
Example: Don’t forget to bring your ID for the conference.
Best Use: Casual or team communication.
Tone: Friendly, informal.
7. May I Remind You
Meaning: A formal expression to call attention to a previous message.
Example: May I remind you that the proposal is due by Monday?
Best Use: Professional emails or official correspondence.
Tone: Formal, polite.
8. As a Quick Note
Meaning: A light way to share an important reminder or clarification.
Example: As a quick note, the report link has been updated.
Best Use: Semi-formal communication.
Tone: Friendly, conversational.
9. Just Checking In
Meaning: Used to politely follow up without sounding demanding.
Example: Just checking in to see if you’ve had a chance to review my email.
Best Use: Follow-ups or progress inquiries.
Tone: Warm, considerate.
10. As a Heads-Up
Meaning: A casual way to alert someone to an upcoming task or situation.
Example: As a heads-up, the client call has been rescheduled to Thursday.
Best Use: Informal workplace messages.
Tone: Friendly, conversational.
11. A Polite Reminder
Meaning: A courteous way to encourage action or attention.
Example: This is a polite reminder to complete your feedback form.
Best Use: Professional or customer communication.
Tone: Respectful, gentle.
12. Just Following Up
Meaning: A tactful way to check in about a previous message or task.
Example: Just following up on my earlier email regarding the project timeline.
Best Use: Emails or business communication.
Tone: Professional, soft.
13. Please Be Advised
Meaning: Used to inform or remind someone formally about a fact or update.
Example: Please be advised that maintenance work will begin at 8 AM.
Best Use: Official notices or announcements.
Tone: Formal, authoritative.
14. Allow Me to Remind You
Meaning: A diplomatic phrase used in polite formal reminders.
Example: Allow me to remind you that your membership expires next week.
Best Use: Formal letters or corporate communication.
Tone: Respectful, courteous.
15. As Mentioned Earlier
Meaning: Refers back to a previously stated point.
Example: As mentioned earlier, we’ll need your confirmation by Friday.
Best Use: Follow-ups and business updates.
Tone: Polite, professional.
16. I Wanted to Touch Base
Meaning: To check in or follow up briefly on something discussed.
Example: I wanted to touch base about our upcoming presentation.
Best Use: Workplace communication.
Tone: Friendly, semi-formal.
17. To Reiterate
Meaning: To repeat an important point for clarity or emphasis.
Example: To reiterate, please complete the survey by end of day tomorrow.
Best Use: Professional or academic writing.
Tone: Clear, formal.
18. Please Keep in Mind
Meaning: A polite way to remind someone about an important detail.
Example: Please keep in mind that parking is limited near the venue.
Best Use: Business or event-related communication.
Tone: Polite, neutral.
19. Kindly Be Reminded
Meaning: A formal version of “please remember.”
Example: Kindly be reminded that the submission deadline is tomorrow.
Best Use: Official correspondence or notices.
Tone: Formal, courteous.
20. I’d Like to Remind You
Meaning: A polite way to restate important information.
Example: I’d like to remind you about our meeting at 10 AM.
Best Use: Professional emails or client follow-ups.
Tone: Courteous, direct.
21. Just Bringing This to Your Attention
Meaning: To highlight something in a tactful way.
Example: Just bringing this to your attention in case you missed my earlier message.
Best Use: Professional follow-ups.
Tone: Polite, subtle.
22. For Your Reference
Meaning: A neutral way to provide or restate information.
Example: For your reference, here’s the updated project timeline.
Best Use: Business or technical communication.
Tone: Neutral, professional.
23. Before You Forget
Meaning: A lighthearted way to prompt action.
Example: Before you forget, please submit your expense form today.
Best Use: Informal communication or internal messages.
Tone: Friendly, casual.
24. I’d Like to Gently Remind You
Meaning: A soft, courteous way to restate something important.
Example: I’d like to gently remind you that your response is still pending.
Best Use: Client communication or delicate reminders.
Tone: Warm, tactful.
25. Please Don’t Forget
Meaning: A direct and friendly way to prompt action.
Example: Please don’t forget to sign the attendance sheet before leaving.
Best Use: Friendly workplace or casual emails.
Tone: Polite, approachable.
26. Here’s a Quick Follow-Up
Meaning: A short and polite way to revisit a previous topic.
Example: Here’s a quick follow-up on my last message about the project.
Best Use: Emails and professional communication.
Tone: Friendly, efficient.
Conclusion
While “friendly reminder” works well in most professional settings, choosing different alternatives can help you adjust your tone depending on the audience and purpose.
- For formal writing, use: kindly note, please be advised, may I remind you.
- For polite but natural communication, use: a gentle reminder, just checking in, please keep in mind.
- For casual or friendly settings, try: don’t forget, before you forget, just a reminder.
By using these alternatives, your messages will sound more natural, thoughtful, and professionally balanced, while maintaining a warm and respectful tone.
